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Event planners: when helping clients plan an event, do you initially send them a standard template they can fill out and return?
When meeting clients for the first time, you should gather as much information as you can. To do so, you can use a standard (or personalized) document with specific fields to fill out. In other words, instead of sending this document to clients, I would suggest having it with you (during your first meeting) and discuss it point by point.For example, you could start with general topics such as target group, main goals, etc. Then you could narrow it down and talk about things such as venue, event schedule, audiovisual needs, desired attendance rate, catering service, social program, etc. Having this template will help you structure better the meeting and understand the real needs of your clients. Of course, after the meeting, you can digitalize the data and share the document with your client.
As a business owner, what online/offline templates would you benefit from having (e.g. a template to fill out and send invoices, business plan templates, etc.)?
One awesome highlight of ZipBooks• invoice templates is that you can save default settings like your notes and payment terms for your invoices once you nail down the details of what exactly should be on your invoice. Using ZipBooks for your invoice means never sending off an invoice without your own company information on it (oops!). They actually score your invoice based on what information you include and so you'll be able to leverage the data we've collected from tens of thousands of invoices on what things are important to get you paid faster.Here are a couple tips on things that you will get you paid faster and should definitely be included on your invoice:Company logo: This is part of the invoice template that we prfor you. You'll save a company logo under company settings and you'll never have to think about whether your invoice template header looks good again.Notes: Thanking a customer for their business will always make you stand out in a crowd and leverages the psychological principle of reciprocity so that you get paid faster. Lots of studies show that including a thank you note gets you paid faster. I think that would especially be true when someone is getting a big bill for legal services.Invoice payment terms: Another great free feature of ZipBooks invoice templates for legal services (and anyone else who used our invoice templates for that matter) is that when you put terms into an invoice, we automatically detected it and set a due date for you. If you don't set terms, we assume that the invoice will be due in 14 days. This is the due date that we use to drive the late payment reminder and to display the number of days that a invoice has been outstanding in the AR aging report. If you don't want to set the invoice payment terms every time, you can set it up once under Account Preferences in the ZipBooks app. Pretty neat, right?Customer information: This one might seem pretty straightforward but it should always be on the list of "must haves" when thinking about what you should put on your invoice.Detailed description of bill: ZipBooks' invoice template lends itself to the ability to show a detailed account of everything that you have charged since you last sent an invoice. You can do that by manually entering the invoice details or you can use the time tracker to automatically pull in billable activity once you are ready to send the next invoice for your legal services.
What's the most slick tool at this moment to send out invites to business contacts, containing a logo & a one click RSVP button that places the event in everyone's digital agenda?
You want the best event experience for your attendees and of course, there is an app for that! There are actually quite a few apps that can help improve event attendance, communication and punctuality. Here are a couple that we like and why we see them as being helpful.SchedSched is a highly versatile event app. Sched can be useful for one-off meetings as well as large conferences and festivals with 100,000 plus attendees. Sched offers a “lightning fast” mobile app, that features your unique company or event brand. Further branding opportunities for sponsors are within the app. Also, this app converts to a website with automatic updates to both. For example, if a keynote speaker changes rooms last minute, simply update your event schedule with a few clicks.A unique element of Sched is that the app will work even if the WiFi does not. You can do multiple events on the same app throughout the year which makes this a great choice for reoccurring events.The planning/RSVP side of Sched is its strength. However, the social media and networking capabilities are slow and both are features that the company is working on. You can try Sched for free, they offer an unlimited trial.AttendifyAttendify is an app that you build. While building an app may seem a daunting task, their user interface is clear cut and simple. First, you can drag and drop features like schedule, exhibitors, speakers, maps and sponsors. Second, you can also add content. For example, you can upload a detailed conference schedule in Excel. Third, preview your app, take a look around, change and update things that you don’t like. Fourth, submit your app for review. The process takes about one week from start to finish. The app can also be converted into a website with a few simple clicks.CrowdCompassCrowdCompass, by Cvent, is an app that puts content into the hands of the attendee and gives them the tools to network. The communications tools within CrowdCompass are impressive. Attendees can message each other and exchange contact info (which means you can leave that box of business cards at home).Within the app, attendees can schedule appointments with exhibitors, sponsors, or other attendees before the event even happens. Attendees can also send questions straight to speakers and exhibitors, which eliminates the awkward silence at the beginning of a Q&A. There is also a note-taking feature within the app that the attendee can then share or export to refer to later.SpotMeSpotMe focuses on integration during an event and lasting attendee engagement and they do a good job at both. This is the only event app that we have reviewed that works in multiple languages, so if you are planning a global conference, SpotMe might be a good option.The SpotMe website is very helpful at laying out all of their options into descriptive Modules. They have platform capabilities, live modules, logistics and content modules, networking modules and advance tactics.SpotMe is great if you are looking for a dynamic app that will encourage attendee engagement longer than just the short-term.Other ConsiderationsAll of these apps put communication tools into the hands of event attendees which does help with attendance and punctuality, but what others features will help reinforce this that are available in the app?During the event planning process, it’s a good idea to list all of the priority features that you want to see in your event app. For example, maps tend to be very useful, especially at destination conferences or very large conferences. Language is important. Do you have a large number of foreign attendees, making additional language capabilities helpful? Keep these ideas in mind when shopping around.It's also a good idea to try out each app before committing. During the trial, if you stumble into road blocks or have questions, get in touch with their customer service representative. It’s these folks that you are going to turn to in the event of an issue during your event, and you want to make sure that they are readily available and reliable. Similarly, most apps advertise their clients right on their websites. If you are going to invest heavily in an application, ask for references and take the time to check them out.For more ideas on supporting attendance and punctuality at your next event, contact us at Strategic Event Design.
How do I extract the CSS style out of a Word document template?
Docx is just a zipped XML file with a boatload of asset folders. Rename the file to .zip and extract it.Happy trails.
How can I become fluent in English?
You have received some incredibly brilliant answers, many from extremely qualified and well placed individuals too, so let me give you a foreigner's practical perspective, if I may.I was born in Italy, didn't speak a word of English when I first came to London thirty years ago, there were no 'online resources' then, and I remember going to the movies  bringing a pocket dictionary with me. The problem was though, I did not know the spelling of most words I heard on screen, so I always felt like attempting synchronized swimming in a force 10 gale at sea.One day, a very old guy who was sitting next to me at the cinema, noticing how furiously and frustratingly I was flicking my well worn out dictionary, asked me how well I wanted to speak. "Like I native" I answered. He laughed and said that that was not possible, but he could teach me so people would be impressed by my English nevertheless. We met regularly and talked about all sorts of things,  it turned up he was a retired professor of modern languages at Cambridge University, fluent in Italian too.He told me that the only way to become almost perfect at speaking a language, not just English, was to allow others to correct you, even constantly, as you speak. He said that that would irritate most people immensely, but surely it was the best and fastest way. So he did, and I remember these surreal and surely  irritatingly stuttered conversations, that eventually became more balanced, as he interrupted me less and less.One evening we were together at a dinner party and a lady sitting next to us complimented me on my English, saying it was perfect, asking where I came from. Before I could answer he said to her, visibly irritated, that if my English was truly perfect she wouldn't have noticed.As we were walking home I asked him how I could improve further, especially my diction, so to become perfect. He smiled, hugged me and said "Franz, what makes you special and 'exotic' is exactly that, your accent and your little imperfections and odd grammar, never lose it completely, it would be a huge mistake."I was very fond of him, he taught me not just English, but a most valuable lesson too: make the most of what you have received in life at birth, it is what makes you special.I felt confident enough eventually to write several books, and I even won a Creative Review Award for my writing. Nowadays I give lectures to all sorts of audiences, and whenever someone compliments on my "perfect" English I smile and answer "hopefully it isn't, so you'll remember me better".My English is far from perfect, but it has an unique style (or so I hope) and my accent is so undefined that people cannot really figure out where I come from, and that is enough.So find someone you can talk to regularly who is happy to correct you every time you make a mistake, but at the same time don't lose what makes you special, exotic.
Do W9 forms need to be filled out by hand? Can I fill it out in a text editor like Word instead?
No, W9 forms do not need to be filled out by hand. Assuming you have a PDF, there are many PDF editors which allow you to fill in the form on your personal computer and even insert a signature, if you have one.Mac’s Preview app does this on most PDFs. Word might actually do it as well, I simply don’t use Word. Google Docs has the functionality, as well.
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