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Video instructions and help with filling out and completing staff meeting minutes sample
Don't let the simplicity deceive you the world's best agenda template is the most effective agenda tool around in just five minutes this video will show you how to use the template and help you learn best practices for running more productive meetings start by opening the document you'll see that the top section allows you to capture the who what when and where of the meeting in a single glance fill in the information is your meeting intended for decision-making consultation an informational update this is a quick flag that informs delegates about their level of involvement an attendee might prepare differently for a decision-making meeting than he or she would for an information update meeting committing to an ending time for your meeting is a good way to avoid running over time the body of the template has been separated into four sections that correspond to the for natural stages of a good meeting a fast meeting has focus awareness solution and traction stages the first stage the focus section frames the key points of the meeting in a helpful and meaningful way context provides your attendees with background information that's relevant to the meeting the context should give a short sharp summary of the situation in a way that will capture the attention of those invited help them recall and remember what the meeting is about and motivate them to attend purpose should contain a single clear sentence that precisely and concisely defines the intention of the meeting why are you holding this meeting write a pinpoint purpose using clear precise language that helps focus on what's important train yourself to write concisely by keeping your pinpoint purpose to 10 words or less the final piece of focus is the outcome of the meeting imagine your meeting as a factory what is the specific product you want to produce at the end desired outcomes should be realistic and concrete so use plain language without any fluff the second section of the meeting awareness is the body of the meeting most agendas are just a list of topics which can be as brief as three or four word headings this does not support prior preparation or thinking as topic titles are relatively meaningless until the meeting begins for best results plan out the awareness section before the meeting this part of the template encourages you to be selective prioritizing the small number of topics you want your meeting to cover striving to cover just two or three different topics gives you the best chance of reaching a conclusion for each one create generative questions that would generate deep listening and dialogue on each topic ask yourself what question can I ask to focus the discussion and provoke dialogue amongst participants during the meeting this will also prompt their thinking prior to attending in this agenda example the two questions prompt attendees to consider their gut feel as well as reminding them of the pre agreed criteria they've.