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Video instructions and help with filling out and completing minutes of meeting template with action items
How to take minutes at a business meeting if you work in a business environment the time is going to come when you will be asked to take minutes at a meeting impress your colleagues by already knowing how by following these steps you will need notebook pen or pencil and a meeting agenda optional a laptop step 1 bring a notebook to the meeting with you if you will be writing minutes often you may want to buy a good notebook to keep your minutes in rather than a cheap one if you have a laptop you should use it to save time later step 2 create a simple sign-in sheet that has columns for name and contact information and pass it around you will be able to refer to this record in order to document attendance find out who is supposed to be there and make sure you include the people who did not attend in the minutes under regrets step 3 begin note-taking by noting the date of the meeting and the time the meeting was called to order step 4 record old business which is anything that needed a follow-up from the last meeting note anything that was done or not done and by whom step 5 record new business for example when someone has an issue to address they will make a motion note exactly what they said along with who seconded the motion and whether or not the motion passed step 6 write down any action items or things specific participants agreed to do but don't transcribe word-for-word debates or discussions and the notes with the time the meeting adjourned and the date of the next meeting step 7 type up the minutes as soon as possible after the meeting so it's fresh in your mind once you have typed them distribute them to members for review and approval at the next meeting did you know during one day there was an average of 17 million meetings in America.