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Video instructions and help with filling out and completing minutes of meeting template with action items

Instructions and Help about minutes of meeting template with action items

How to take minutes at a business meeting if you work in a business environment the time is going to come when you will be asked to take minutes at a meeting impress your colleagues by already knowing how by following these steps you will need notebook pen or pencil and a meeting agenda optional a laptop step 1 bring a notebook to the meeting with you if you will be writing minutes often you may want to buy a good notebook to keep your minutes in rather than a cheap one if you have a laptop you should use it to save time later step 2 create a simple sign-in sheet that has columns for name and contact information and pass it around you will be able to refer to this record in order to document attendance find out who is supposed to be there and make sure you include the people who did not attend in the minutes under regrets step 3 begin note-taking by noting the date of the meeting and the time the meeting was called to order step 4 record old business which is anything that needed a follow-up from the last meeting note anything that was done or not done and by whom step 5 record new business for example when someone has an issue to address they will make a motion note exactly what they said along with who seconded the motion and whether or not the motion passed step 6 write down any action items or things specific participants agreed to do but don't transcribe word-for-word debates or discussions and the notes with the time the meeting adjourned and the date of the next meeting step 7 type up the minutes as soon as possible after the meeting so it's fresh in your mind once you have typed them distribute them to members for review and approval at the next meeting did you know during one day there was an average of 17 million meetings in America.

FAQ

In a meeting, how does one deal with people who raise endless trivial objections to a course of action?
Anticipate objectionsPlay devil’s advocate with yourself.Come up with 4 or 5 valid as well as “trivial” reasons why not to go forward. Have answers prepared.Trivial objections are fairly predictable: my work will be harder, I’ll have to learn something new, I don’t like the risk of failure, I don’t like how this makes me look…Make sure your tone is collaborative, not defensive and trying to shut down their input.Acknowledge their concernSay “thank you for thinking of XYZ, I can understand the…“ and speak to the larger objective they have behind the trivial objection. For example, someone worried about disruptions to existing work may exaggerate minor inconveniences. Affirm their worry and show, with specifics, how you plan to smooth the way for them.Connect the proposal to the team’s mission and visionRemind the team why you’re all there in the first place. Explain how the proposed course of action will directly further your goals.Repeat your words of thanks with each new objection raisedMost people will hear the repetition and realize they aren’t going to get a different answer.For the rare person that persists, there’s little you can do except say you’ll “gladly address this offline”.With a smile of course ‡ and make sure you do follow up.You can do all this in any setting, without a formal facilitation procedure in place.Good luck!
How can restaurants present a menu with hundreds of items and be ready to prepare any dish from scratch within 15 to 20 minutes?
They can't, and they don't. Firstly, if you look at most huge menus, they are really mainly composed of relatively few basic preparations that only differ in a few ingredients.For example, most budget-friendly 'Asian' (Thai, Vietnamese, Indian, Chinese, mainly) restaurants where I live offer three to ten basic preparations with four or five 'proteins' to chose from plus a handful of 'unique' dishes. They'll look something like the following:Tofu withRed curry, veggies and riceGreen curry, veggies and riceLemongrass and chili sauce, veggies and riceSweet and sour sauce, veggies and riceChicken withRed curry, veggies and riceGreen curry, veggies and riceLemongrass and chili sauce, veggies and riceSweet and sour sauce, veggies and riceBeef withRed curry, veggies and riceGreen curry, veggies and riceLemongrass and chili sauce, veggies and riceSweet and sour sauce, veggies and riceDuck withRed curry, veggies and riceGreen curry, veggies and riceLemongrass and chili sauce, veggies and riceSweet and sour sauce, veggies and riceSpecialities...............Those are 21 menu items, but only nine preparations, really. If you add in imitation (vegetarian) chicken, beef and duck, that's a total of 33 items from nine preparations... Add some starters, some soups and some desserts and you're well on your way to a hundred item menu.Secondly, there's a thing called 'mise en place', which is serious cooks' religion (yeah, we're a pretty godless crowd otherwise). It literally translates to 'putting in place' or 'set up'. It refers to the process of putting everything you will need to access during service in a set place, which is readily accessible and follows a logical order. The term is also used, by extension, for the stuff that is set up. And that stuff is prepared to the maximum extent possible. Nobody will (usually) start dicing onions in the middle of service. That will have been taken care of before, along with precooking anything that will take longer than a few minutes to cook and won't suffer too much in quality through the process to a point where it can be finished in a couple of minutes. Blanching vegetables is a classic example. Fonds, basic sauces, decorations etc. will also have been prepared in advance, meats and fishes been cleaned, dressed, portioned etc. pp.Prep work is often delegated to kitchen helpers, apprentices and greenhorn cooks and looked down upon as a menial task by (IMHO) conceited and incompetent 'chefs'. In reality, it's the heart, soul and backbone of a well functioning professional kitchen.UPDATE:For more information on how professional kitchens achieve speeds and volumes that baffle many hobby cooks, see Jaya Powell's excellent answer.
The tank can be filled with 5 equally powerful inlets. If the tank is filled by 4 of these inlets, it takes a total of 30 minutes to fill one-third of the tank. How many minutes does it take to fill an empty tank if it is filled with all 5 inlets?
4 inlets takes 30 minutes to fill one third of the tank. That means in 90 minutes tank will be completely filled.Now 4 inlets takes times = 90 minutes1 inlets takes time = 90 * 45 inlets takes time = 90*4/5 = 72 minutes
It’s 1250. You have one ship you can fill with European items and you can set sail once to the Americans. How would you prepare the Indigenous population for the arrival of the Europeans in 1492?
Diseases would be a good idea but they had better be in an attenuated form otherwise there might not be too many native Americans around. Other cargo could include all the material and know how for smelting and forging iron: within quite a short space of time native Americans in the 1500s/1600s grasped the necessary skills to mend and make ironware. By 1250 or thereabouts Europeans were becoming aware of how to make gunpowder so perhaps the wherewithal could be included. Enough horses and dogs to breed an American population. Not sure how this could be done but some how of spreading a lingua franca across the Americas and developing a literacy that enables the dissemination of all sorts of ideas. Lastly, shipbuilding tools and techniques: if an American civilisation came across the Atlantic in the wake of the Black Death - who knows?
Ten pipes through which water flows through at the same rate can fill a tank in 28 minutes. If three pipes go out of order, how long will the remaining pipes take to fill the tank?
If all other factors remain identical then seven of ten pipes fill the empty tank in 10/7 X 28 minutes = 40 minutes.
Two pipes with a diameter of 4 cm and a radius of 6 cm can fill the pool. The smaller pipe can fill the pool in 18 minutes. How many minutes does it take the larger pipe to fill the pool?
Two pipes with a diameter of 4 cm and a radius of 6 cm can fill the pool. The smaller pipe can fill the pool in 18 minutes. How many minutes does it take the larger pipe to fill the pool?First, use the radius of each as the guide because we want equivalents on each pipe.This gives us a pipe with a 2cm radius and one (given) with a 6cm radius.Using pi*r^2 to obtain the areas of the pipes‡ cross-sections we end up with a pipe of 4pi cm^2 and the other with 36pi cm^2. So the ratios are 1:9 (1/10 and 9/10).If the smaller pipe takes 18 minutes to fill the pool, the larger pipe takes one ninth of that time.So, 2 minutes.This assumes that the maximum flow rate is being used through each pipe. This is probably the case as those look like extremely short filling times.EDIT. Three answers on this thread so far - and all different. Ha ha :)
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