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Video instructions and help with filling out and completing simple meeting minutes template
Hi everyone my name is Rodrigo Caetano and I would like to share with you today how I write my MIDI notes every time I go for a meeting I bring one of these this is a meeting minutes template I developed over time this is something that saves me a bunch of time it's super simple and I would like to share with you today so let's have a look this templates are divided in areas the first one on the top it's just a date and the meeting objective then I have the attendees then I have an agenda in priority area then I have the meeting minutes itself like where I put the notes and the action items and deadlines and owners and that sort of thing and then on the bottom I have a parking lot so the first thing you do is you fill up the date of the meeting and the meeting objectives so you can give some context about what you're going to be talking during that meeting you can fill up the names of the attendees that are participating on the meeting I feel up as they show up for the meeting and I sometimes I also put where they are located if it's a conference call and also if I need someone to if to time the meeting like so we don't get late assign a timer with a you know the symbol T and I write down the agenda I start with the items I have in mind then I ask people what they have if they have any items and then I we do together we do a prioritization so Watson what are the items that are most important for the meeting okay so once the part is Asian is done we carry on the meeting and sometimes there's going to come up action items and that's usually I write in down I write an owner and sometimes you do may have not deadlines so I write them - and as the meeting progresses I write down pointers to the discussion that we are having okay and also sometimes there may be discussions about things that are not related to the meeting so I ask people to hold on to that thought and I write these topics on a parking lot so we don't get sidetracked in the discussions and then the meeting goes on and once we get to the end of the meeting I do a review of the action items and the parking lot so if we still have time we can talk about the some of the items on the parking lot or you know I can schedule another meeting to discuss the remaining items and that's pretty much it at widely if we help innovators work smarter so if you wanna listen to more tips and tools visit our website at white leaf consulting com have a great day wherever you are in.